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Receptionist

Location: 

Vilnius, LT

ABOUT US:

 

As a world leading provider of integrated solutions for the alternative investment industry, Alter Domus (meaning “The Other House” in Latin) is proud to be home to 90% of the top 30 asset managers in the private markets, and more than 6,000 professionals across 24 jurisdictions. 

 

With a deep understanding of what it takes to succeed in alternatives, we believe in being different - in what we do, in how we work and most importantly in how we enable and develop our people. Invest yourself in the alternative, and join an organization where you progress on merit, where you can speak openly with whoever you are speaking to, and where you will be supported along whichever path you choose to take. 

 

Find out more about life at Alter Domus at careers.alterdomus.com  

 

Your Role

 

  • Answer incoming calls, manage correspondence, and handle a high volume of internal and external requests in a timely and professional manner, as well as undertaking other reception duties such as greeting and directing guests and visitors;
  • Provide daily hands-on support to employees — acting as a first point of contact for office-related queries, requests and needs, ensuring a smooth and positive employee experience;
  • Help manage documents (service contracts, bills, employee documentation, etc.) and maintain office standards by tracking, ordering, restocking and coordinating office supplies, kitchen supplies and equipment;
  • Actively support and closely cooperate with the Facilities Manager in ensuring smooth office operations, premises management and the implementation of office procedures and standards;
  • Assist with the implementation and compliance of Health & Safety and security measures;
  • Identify opportunities for improving productivity and efficiency across office and reception operations;
  • Manage and prioritize multiple tasks simultaneously in a fast-paced, ever-changing environment while maintaining accuracy and professionalism;
  • Participate in internal communication and engagement activities, contributing to a positive workplace culture;
  • Proactively learn and adapt to new tools, systems, internal processes and company changes as the organization continues to grow

YOUR PROFILE

 

What we'll look for on your CV:

  • Prior experience in a receptionist, office administrator or similar role in a corporate or high-traffic environment is a strong advantage.
  • Higher education degree, preferably in Administration, Business or a relevant field;
  • Excellent written and spoken command of the Lithuanian language;
  • Excellent written and spoken command of the English language;
  • Strong Microsoft Office skills;

 

What will make you stand out in a crowd:

 

  • Good communication and interpersonal skills — a warm, professional and approachable manner that reflects the company's values;
  • Organized, detail-oriented and flexible personality, capable of managing competing priorities without compromising quality;
  • You possess team spirit with the ability to work independently using your own initiative when appropriate;
  • Proven ability to multitask and remain composed under pressure in a busy, high-demand environment;
  • A keen attitude and a quick learner — you embrace change, pick up new systems fast and are always looking to grow;
  • Ambitious with a high level of energy and commitment;

 

WHAT WE OFFER

 

We are committed to supporting your development, advancing your career, and providing benefits that matter to you. 

 

Our industry-leading Alter Domus Academy offers six learning zones for every stage of your career, with resources tailored to your ambitions and resources from LinkedIn Learning. 

 

Our global benefits also include:

  • Support for professional accreditations such as ACCA and study leave 
  • Flexible arrangements, generous holidays, plus an additional day off for your birthday!
  • Continuous mentoring along your career progression 
  • Active sports, events and social committees across our offices 
  • 24/7 support available from our Employee Assistance Program 
  • The opportunity to invest in our growth and success through our Employee Share Plan 
  • Plus additional local benefits depending on your location 

 

Alter Domus is an Equal Opportunity Employer: Equity Statement 
All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability, or protected veteran status. 

(Alter Domus Privacy notice can be reviewed via Alter Domus webpage: https://alterdomus.com/privacy-notice/)

 

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