Senior Strategic Projects Officer

ABOUT US:

As a world leading provider of integrated solutions for the alternative investment industry, Alter Domus (meaning “The Other House” in Latin) is proud to be home to 90% of the top 30 asset managers in the private markets, and more than 6,000 professionals across 24 jurisdictions. 

With a deep understanding of what it takes to succeed in alternatives, we believe in being different - in what we do, in how we work and most importantly in how we enable and develop our people. Invest yourself in the alternative, and join an organization where you progress on merit, where you can speak openly with whoever you are speaking to, and where you will be supported along whichever path you choose to take. 

Find out more about life at Alter Domus at careers.alterdomus.com  

Key Responsibilities

Project Administration & Coordination

• Maintain and update project plans, RAID logs (Risks, Assumptions, Issues, Dependencies), action trackers, and status reports across all projects in the portfolio
• Prepare and distribute meeting agendas, minutes, and follow-up action logs in a timely manner
• Coordinate scheduling of project meetings, workshops, and steering committee sessions across multiple time zones
• Maintain organised and up-to-date project documentation repositories (SharePoint or equivalent)
• Track project milestones and deadlines, proactively flagging slippage or risks to the Senior Project Manager
• Assist in the preparation of Steering Committee packs, status reports, and executive-level presentations
• Act as a central point of coordination between technical teams, business stakeholders, suppliers and operational teams.
• Assist with project mobilisation, planning, governance and reporting activities.

Business Analysis Support

• Assist in the gathering, documentation, and validation of business requirements from stakeholders
• Produce clear process maps, use cases, and functional specifications as required
• Support User Acceptance Testing (UAT) activities, including drafting test scripts, coordinating testers, and tracking defect logs
• Assist with data gathering, analysis, and reporting to support project decision-making
• Contribute to the production of training materials, SOPs, and end-user documentation
• Liaise between business stakeholders and technical teams to ensure requirements are clearly understood and delivered

Stakeholder & Communication Management

• Serve as a reliable and proactive point of contact for project team members and stakeholders
• Maintain regular, structured communication with the London-based Senior Project Manager, providing clear written updates and flagging issues promptly
• Build and maintain effective working relationships with business users, technology teams, and third-party vendors across different geographies
• Support onboarding of new project team members and facilitate knowledge sharing

AI Tools & Innovation

• Act as an enthusiastic champion of AI-powered productivity tools within the project team
• Leverage AI tools to accelerate document drafting, meeting summarisation, status reporting, data analysis, and other project administration tasks
• Share best practices and practical use cases with colleagues, helping to embed a culture of smart tool adoption within the change team
• Continuously identify opportunities to apply AI and automation to improve project delivery efficiency

Skills & Experience

Essential

• Minimum 3–5 years' experience in a Project Coordinator, PMO Analyst, Delivery Coordinator, Project Support Officer, Project Administrator, Business Analyst or similar coordination role, ideally within a technology implementation or change management context
• Strong organisational skills with the ability to manage and prioritise across multiple concurrent projects
• Excellent written and verbal communication skills in English, with the ability to produce clear, professional documentation and correspondence
• Proficiency in Microsoft 365 tools, particularly Excel, Word, PowerPoint, Sharepoint and Teams
• Experience maintaining project documentation including plans, RAID logs, and status reports
• Demonstrated ability to work independently and proactively with minimal day-to-day supervision
• Comfortable working across international time zones, with a particular focus on maintaining close collaboration with colleagues in the UK (London)
• Enthusiastic, self-motivated attitude with a genuine interest in technology and process improvement
• Experience working with or supporting implementation of accounting or finance systems (e.g. Yardi, SAP, Oracle, eFront or similar platforms)

Highly Desirable

• Familiarity with the Investment Management, Private Equity, Real Estate, Asset Management or Fund Administration industries
• Exposure to workflow automation or data integration projects
• Experience supporting UAT activities and producing test documentation
• Working knowledge of project management methodologies (e.g. PRINCE2, PMP, Agile/Scrum).  Formal certification is an advantage but not required
• Experience using AI productivity tools (e.g. Microsoft Copilot, ChatGPT, Claude or similar) in a professional context
• Familiarity with SharePoint, Jira, or equivalent project collaboration platforms

Personal Attributes

• High degree of personal accountability and reliability - you do what you say you will do
• Strong attention to detail without losing sight of the bigger picture
• A collaborative, positive team player who builds trust quickly
• Curious and adaptable - comfortable navigating ambiguity and change
• A genuine enthusiasm for AI and digital tools as enablers of better work
• Cultural awareness and sensitivity in a global, multi-site working environment

WHAT WE OFFER

We are committed to supporting your development, advancing your career, and providing benefits that matter to you. 

Our industry-leading Alter Domus Academy offers six learning zones for every stage of your career, with resources tailored to your ambitions and resources from LinkedIn Learning. 

Our global benefits also include:

• Support for professional accreditations such as ACCA and study leave 
• Flexible arrangements, generous holidays, plus an additional day off for your birthday!
• Continuous mentoring along your career progression 
• Active sports, events and social committees across our offices 
• 24/7 support available from our Employee Assistance Program 
• The opportunity to invest in our growth and success through our Employee Share Plan 
• Plus additional local benefits depending on your location 

Equity in every sense of the word:

We are in the business of equity, in every sense of the word. For us, this means taking action to ensure every colleague has equal opportunity, valuing every voice and experience across our organisation, maintaining an inclusive culture where you can bring your whole self to work, and making Alter Domus a workplace where everyone feels they belong. 

We celebrate our differences, and understand that our success relies on diverse perspectives and experiences, working towards shared goals and a common purpose. We take pride in creating a workplace where all our people are empowered to be truly invested in the alternative and bring their whole selves to work.

We are committed to ensuring a welcoming recruiting and onboarding process for everyone. Please contact our hiring team if you require any accommodations to make our recruitment process more accessible for you. 

(Alter Domus Privacy notice can be reviewed via Alter Domus webpage: https://alterdomus.com/privacy-notice/)

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