Corporate Secretary

ABOUT US:

As a world leading provider of integrated solutions for the alternative investment industry, Alter Domus (meaning “The Other House” in Latin) is proud to be home to 90% of the top 30 asset managers in the private markets, and more than 6,000 professionals across 24 jurisdictions.

With a deep understanding of what it takes to succeed in alternatives, we believe in being different in what we do, how we work, and most importantly in how we enable and develop our people. Invest yourself in the alternative, and join an organization where you progress on merit, where you can speak openly with whoever you are speaking to, and where you will be supported along whichever path you choose to take. 

Find out more about life at Alter Domus at careers.alterdomus.com  

Your responsibilities

• Taking care of the company secretarial operations of client entities based in foreign jurisdictions with a strong focus on board support, while demonstrating ability to organise and prioritise tasks efficiently on multiple assignments, completing work to a high standard and on time.
• Preparing for board and shareholder meetings, drafting minutes and agreed actions, while respecting turnaround timelines.
• Preparing documents for various company secretarial transactions and arranging execution and filings, as necessary.
• Maintenance of statutory records for entities and where required, ensuring annual and ad-hoc filing requirements are met.
• Understanding changes in relevant legislation and the regulatory environment and ensuring these are followed through.
• Building strong relationship and proactively collaborating with the Alter Domus offices you support and other internal departments to deliver excellent client service.
• In line with your level of responsibility and where required, supporting the billing process and cash collection, including accurately completing timesheets in a timely manner.
• Continuously developing via learning on-the-job, regular self-reviews and developing an understanding of the industry, including keeping up-to-date with any industry and regulatory changes, developing early leadership skills. 
• Acting in line with compliance and regulatory requirements as well as internal Alter Domus Policies and Procedures (PPDs).

Your profile

• Relevant professional qualification or be working towards one would be an asset but not a requirement;
• Prior experience in a company secretarial/corporate services role would be an advantage, but not essential;
• Demonstrate strong planning, organisation and analytical skills with an eye for detail and a flexible approach;
• You are able to work across different time zones (to be agreed) and adapt to the other offices’ working hours;
• Be enthusiastic and eager to learn, taking initiative to act without waiting for direction, where appropriate;
• Exhibit a strong team spirit;
• Possess good communication skills, able to interact with people at all levels and have the capacity to build strong relationships with stakeholders;
• Experience in using excel, MS Officer, including Excel, Word, Outlook, etc.;
• Prior Company Secretarial systems experience (e.g. entity management and/or board back creation such as Diligent) would be an advantage, but not essential.

WHAT WE OFFER:

We are committed to supporting your development, advancing your career, and providing benefits that matter to you.

Our industry-leading Alter Domus Academy offers six learning zones for every stage of your career, with resources tailored to your ambitions and resources from LinkedIn Learning. 

Our global benefits also include:

• Support for professional accreditations 
• Flexible arrangements, generous holidays, plus an additional day off for your birthday!
• Continuous mentoring along your career progression 
• Active sports, events and social committees across our offices 
• 24/7 support available from our Employee Assistance Program 
• The opportunity to invest in our growth and success through our Employee Share Plan 
• Plus additional local benefits depending on your location 

Equity in every sense of the word:

We are in the business of equity, in every sense of the word. For us, this means taking action to ensure every colleague has equal opportunity, valuing every voice and experience across our organisation, maintaining an inclusive culture where you can bring your whole self to work, and making Alter Domus a workplace where everyone feels they belong. 

We celebrate our differences, and recognise that our success relies on diverse perspectives and experiences, as we work towards shared goals and a common purpose. We take pride in creating a workplace where all our people are empowered to be truly invested in the alternative and bring their whole selves to work.

We are committed to ensuring a welcomling recruiting and onboarding process for everyone. Please contact our hiring team if you require any accommodations to make our recruitment process more accessible for you. Alter Domus is an Equal Opportunity Employer: All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability, or protected veteran status. 

(Alter Domus Privacy notice can be reviewed via Alter Domus webpage: https://alterdomus.com/privacy-notice/)

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