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Professional Assistant - Sydney


Sydney, AU

For our office in Sydney, we are looking for a junior professional to assist with the smooth execution administrative duties. We offer a young, dynamic, and international corporate atmosphere as well as the benefit of customized training adapted to your needs throughout your career.


Job Description:


Working under the supervision of the Team Leader, you will:


  • Contribute to keeping up to date our internal databases (MDM, ADConnect...);
  • Provide assistance in the billing process, monitoring of pending payments;
  • Prepare, collect and send payment instructions to banks;
  • Assist in the opening of new bank accounts, contacts with bank(s);
  • Organise and collect documents for notarization or legalisation;
  • Participate actively in corporate work on your clients; preparation of agenda, proxies, drafting minutes, follow up on invitations….;
  • Collect signature of documents, including contracts, under the supervision of the team;
  • Participate to all administrative tasks related to your portfolio;
  • General support to the client team;
  • General support to the Team Leader (organisation of team events…).


Your Profile:


  • You are fluent in both written and spoken English. French and German is an asset;
  • You are MS-Windows software literate, master of Lotus Notes is an asset;
  • You demonstrate a pragmatic approach to problems;
  • You are organised, flexible and able to manage several skills;
  • You demonstrate good communication and reporting skills;
  • You demonstrate a reliable personality, focused on integrity and confidentiality;
  • You are a good team player (helpful, showing solidarity and share information).