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Corporate Secretarial Officer

Location: 

Singapore, SG

For our office in Singapore, we are currently looking for an aspiring Company Secretarial profressional for our growing Corporate Services team. We offer a young, dynamic, and international corporate atmosphere as well as the benefit of customized training adapted to your needs throughout your career.

 

JOB DESCRIPTION:

 

  • Work independently to engage full set of company secretarial (“CS”) duties for Singapore and Offshore companies;
  • Attend to the formalities of board meetings and committee meetings including the preparation of board/committee packs and the minutes of meetings;
  • Perform CS activities under the supervision of the CS Manager/CS Senior Officer, including the drafting of resolutions, corporate governance and compliance matters, and proper execution of corporate authorizations, certifications and other corporate formalities.
  • Updating and maintenance of statutory records;
  • E-filing of returns with Accounting and Corporate Regulatory Authority;
  • Liaison with Auditors and preparation of minutes confirmation during statutory audit;
  • Updating of Client’s master data;
  • Assist in setting up the SOP for corporate secretarial matters;
  • Liaison with lawyers, notary public on legalization of documents;
  • Liaison with third party agents and local authorities;
  • Prepare first drafts of request/fee proposal for CS adhoc tasks; and
  • Conduct client acceptance procedures on new clients and perform continuous KYC reviews for existing clients.

 

YOUR PROFILE:

 

  • You hold a university degree preferably in Business Law or Business Administration, Finance or any of equivalent qualifications;
  • You are studying towards, or are a newly qualified member of ICSA is preferred;
  • You have 2-3 years of relevant work experience, preferably at large professional firms or a corporate service provider;
  • You have solid experience in the co-ordination and hosting of board meetings involving multi-locations and several parties including the preparation of board minutes/resolutions;
  • You are fluent in written and spoken English;
  • You have sound knowledge of the Singapore Companies Act, Chapter 50;
  • You are mature, and detail-oriented, strong in communications;
  • You are a self-starter and able to work with minimum supervision to meet tight deadlines; and
  • You possess team spirit and take initiative to act without waiting for direction when appropriate.