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Secretary/Receptionist

Location: 

Saint-Helier, JE

For our office in Jersey, we are currently looking for a Senior Office Administrator. We offer a young, dynamic, and international corporate atmosphere as well as the benefit of training adapted to your needs throughout your career

 

JOB DESCRIPTION:

 

  • Managing the switchboard and reception;
  • Managing and scheduling of meetings;
  • Guest relations and meeting preparation;
  • Dealing with couriers and post;
  • High standard of maintenance of meeting rooms and reception area;
  • Organising and maintaining diaries and making appointments;
  • Dealing with incoming emails, faxes and post, often corresponding on behalf of your directors;
  • Organising and attending meetings and ensuring your directors are well-prepared for meetings;
  • Liaising with client, suppliers, other staff;
  • Producing documents, briefing papers, reports and presentations;
  • Screening telephone calls, inquiries and requests, and handling them when appropriate;
  • Assisting with marketing events;
  • Arranging travel and accommodation;
  • Controlling quality of deliverables and the respect of internal procedures;
  • Collaborating with management and various projects;
  • Participating in the administrative tasks related to the directors’ departments.

 

 

 

Your Profile:

 

  • You possess experience in relevant business domain (5 years);
  • You have excellent written and spoken English,  French is an advantage but not essential
  • You have excellent keyboard skills
  • You are MS-Windows software literate, master of Lotus Notes is an asset;
  • You are organised, flexible and able to manage several skills;
  • You demonstrate good communication and reporting skills;
  • You demonstrate a reliable personality, focused on integrity and confidentiality;
  • You demonstrate a pragmatic approach to problems;
  • You demonstrate the ability to prioitise