Receptionist / Office Assistant

ABOUT US 

We are Alter Domus. Meaning “The Other House” in Latin, Alter Domus is proud to be home to 85% of the top 30 asset managers in the alternatives industry, and more than 5,000 professionals across 23 countries. 

With a deep understanding of what it takes to succeed in alternatives, we believe in being different. Invest yourself in the alternative, and join an organization where you progress on merit, where you can speak openly with whoever you are speaking to, and where you will be supported along whichever path you choose to take. 

Find out more about life at Alter Domus at careers.alterdomus.com  

JOB DESCRIPTION:

• Welcome guests on arrival; 
• Screening, and handling where appropriate, reception telephone calls, enquiries and requests;
• High standard of maintenance of meeting rooms and reception area; 
• Dealing with couriers and post;
• Liaising with suppliers and staff;
• Managing and scheduling meetings for directors;
• Organising appointments and maintaining director’s diaries, ensuring they are well-prepared for meetings;
• Dealing with incoming emails and post; 
• Producing documents, briefing papers, reports and presentations;
• Collaborating with management on various projects; 
• Participating in the administrative tasks related to the directors’ departments;
• Arranging travel and accommodation;
• Responsible for submitting expenses on behalf of directors; 
• Assisting with marketing events where necessary; 
• Assisting the office manager where necessary; 
• Adhering to internal policies and procedures.

YOUR PROFILE: 
•    You possess experience in relevant business domain (5 years); 
•    You have excellent written and spoken English; 
•    You have excellent keyboard skills;
•    You are MS-Office software literate; 
•    You are organised, flexible and able to manage several skills; 
•    You demonstrate good communication and reporting skills; 
•    You demonstrate a reliable personality, focused on integrity and confidentiality; 
•    You demonstrate a pragmatic approach to problems; 
•    You demonstrate the ability to prioritise.
 

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WHAT WE OFFER:

We are committed to supporting your development, advancing your career, and providing benefits that matter to you. 

Our industry-leading Alter Domus Academy offers six learning zones for every stage of your career, with resources tailored to your ambitions and resources from LinkedIn Learning. 

Our global benefits also include: 

• Support for professional accreditations such as ACCA and study leave 
• Flexible arrangements, generous holidays, birthday leave
• Continuous mentoring along your career progression 
• Active sports, events and social committees across our offices 
• Support with mental, physical, emotional and financial support 24/7 from our Employee Assistance Program 
• The opportunity to invest in our growth and success through our Employee Share Plan 
• Plus additional local benefits depending on your location 

Equity in every sense of the word 

We are in the business of equity, in every sense of the word. For us, this means taking action to ensure every colleague has equal opportunity, valuing every voice and experience across our organisation, maintaining an inclusive culture where you can bring your whole self to work, and making Alter Domus a workplace where everyone feels they belong. 

We celebrate our differences, and understand that our success relies on diverse perspectives and experiences, working towards shared goals and a common purpose. Thanks to the work of our Group DE&I Committee and network of DE&I Champions, we empower all of our people to be truly invested in the alternative.  

We are committed to ensuring an inclusive recruiting and onboarding process. Please contact our hiring team if you require any accommodations to make our recruitment process more accessible for you. 

(Alter Domus Privacy notice can be reviewed via Alter Domus webpage: https://alterdomus.com/privacy-notice/)

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