Company Secretary Officer
Saint-Helier, JE
ABOUT US
We are Alter Domus. Meaning “The Other House” in Latin, Alter Domus is proud to be home to 85% of the top 30 asset managers in the alternatives industry, and more than 5,000 professionals across 23 countries.
With a deep understanding of what it takes to succeed in alternatives, we believe in being different. Invest yourself in the alternative, and join an organization where you progress on merit, where you can speak openly with whoever you are speaking to, and where you will be supported along whichever path you choose to take.
Find out more about life at Alter Domus at careers.alterdomus.com
For our office in Jersey, we are seeking fresh company secretarial talent to join our growing Private Equity Corporate Governance Team. We offer a friendly, dynamic, and international corporate atmosphere as well as the benefit of customized training adapted to your needs throughout your career.
JOB DESCRIPTION:
• You will have day to day responsibility for a varied portfolio containing a mix of private equity funds and corporate entities and will act as one of the main liaison and points of contact for all matters relating to the clients;
• You will be an important link between management and junior staff, responsible for the quality of the work that is carried out for your clients. You will review work produced for submission to senior level staff.
YOUR KEY RESPONSIBILITIES WILL INCLUDE:
• Taking care of the day-to-day company secretarial operations of the entities;
• Acting as a key client facing team member interacting with our clients most senior representatives and advising them on corporate governance matters;
• Overseeing various company secretarial transactions (e.g. incorporation, share allotment, capital reduction, change of directors, strike off, amendment of articles of association, buy back, power of attorney, loan notes etc.) to include preparation and/or review of the necessary corporate approvals, Companies House filings, statutory registers updates etc.;
• Training junior staff, delegating tasks and reviewing work;
• Preparing for and participating in board and shareholders' meetings and ensuring the minutes turnaround are respected;
• Ensuring the internal processes are followed and logs/trackers are updated;
• Maintenance of statutory records for entities and ensuring annual and ad-hoc filing requirements are met;
• Proactively arranging a regular review (healthcheck) of the entities’ records;
• Proactive collaboration between the Co-Sec and Accounting teams as well as other Alter Domus offices, with a focus on client service delivery;
• Working on the setup and / or on-boarding of client structures, and administering complex international structures;
• Assisting with the preparation, collation and ongoing monitoring of Know Your Customer / Client Due Diligence and promoter / corporate files;
• Interaction with clients, board members, third party intermediaries such as banks, lawyers, accountants and tax advisors both in person and via written or telephone communication;
• Monitoring changes in relevant legislation and the regulatory environment and taking the appropriate action;
• Coordinating relevant regulatory filings for the fund and corporate entities;
• Assisting the management with the billing and cash collection.
YOUR PROFILE:
• Hold a university degree and/or relevant professional qualification (Chartered Governance Institute or equivalent) or be working towards one;
• You have 3 years or more of relevant experience (company secretarial or administration in managing fund or corporate structures of a similar nature);
• Prior Blueprint experience (now called Diligent) would be helpful;
• You have a good knowledge of compliance requirements and AML regulations;
• You possess team spirit, the capacity to build strong client relationships, and take initiative to act without waiting for direction when appropriate;
• You adopt a flexible and hands-on approach;
• You are organised with an eye for detail;
• You have the ability to prioritise and to handle multiple projects simultaneously;
• You possess good communication skills and you are able to deal with people at all levels.
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WHAT WE OFFER:
We are committed to supporting your development, advancing your career, and providing benefits that matter to you.
Our industry-leading Alter Domus Academy offers six learning zones for every stage of your career, with resources tailored to your ambitions and resources from LinkedIn Learning.
Our global benefits also include:
- Support for professional accreditations such as ACCA and study leave
- Flexible arrangements, generous holidays, birthday leave
- Continuous mentoring along your career progression
- Active sports, events and social committees across our offices
- Support with mental, physical, emotional and financial support 24/7 from our Employee Assistance Program
- The opportunity to invest in our growth and success through our Employee Share Plan
- Plus additional local benefits depending on your location
Equity in every sense of the word
We are in the business of equity, in every sense of the word. For us, this means taking action to ensure every colleague has equal opportunity, valuing every voice and experience across our organisation, maintaining an inclusive culture where you can bring your whole self to work, and making Alter Domus a workplace where everyone feels they belong.
We celebrate our differences, and understand that our success relies on diverse perspectives and experiences, working towards shared goals and a common purpose. Thanks to the work of our Group DE&I Committee and network of DE&I Champions, we empower all of our people to be truly invested in the alternative.
We are committed to ensuring an inclusive recruiting and onboarding process. Please contact our hiring team if you require any accommodations to make our recruitment process more accessible for you.
(Alter Domus Privacy notice can be reviewed via Alter Domus webpage: https://alterdomus.com/privacy-notice/)
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