Office Coordinator

ABOUT US:

As a world leading provider of integrated solutions for the alternative investment industry, Alter Domus (meaning “The Other House” in Latin) is proud to be home to 90% of the top 30 asset managers in the private markets, and more than 6,000 professionals across 24 jurisdictions.

With a deep understanding of what it takes to succeed in alternatives, we believe in being different in what we do, how we work, and most importantly in how we enable and develop our people. Invest yourself in the alternative, and join an organization where you progress on merit, where you can speak openly with whoever you are speaking to, and where you will be supported along whichever path you choose to take. 

Find out more about life at Alter Domus at careers.alterdomus.com  

We're seeking an energetic and detail-oriented Office Coordinator to join our New York team full-time in the office. As the first point of contact for our executive leadership and high-profile clients, you'll play a pivotal role in creating an exceptional workplace experience and ensuring daily operations run seamlessly.

Your role

As Office Coordinator, you'll be the essential thread that holds our office together. Supporting a team of 30+ employees, including C-suite executives and managing a high volume of important client visits, you'll oversee our reception desk and create a welcoming, efficient environment where people can do their best work.

Your responsibilities

• Manage the front desk and visitor experience for an office of 30+ employees, C-suite executives, and high-profile clients

• Professionally greet and welcome all visitors, create guest badges, manage sign-in procedures, and ensure a seamless arrival experience

• Sort and distribute mail, manage inbound package deliveries and outbound FedEx shipping

• Monitor break room and conference room supplies and cleanliness

• Monitor office equipment and supplies, maintain inventory and report ordering requirements

• Coordinate meeting requirements, including catering deliveries, and meeting supplies

 • Assist internal groups with event-planning coordination

• Welcome new team members including I9 and helping with first day task of getting computer set up

Your profile

• At least 1 year of experience in a customer-service or professional office environment

• Responsive, friendly, professional, and proactive communication approach

 • Excellent written and verbal communication skills

• High proficiency and accuracy in data entry and use of Microsoft Office Suite (i.e. Word, Excel and Outlook)

 • Ability to visit multiple office areas

• Deadline-driven and highly organized workstyle with exceptional attention to detail

• Ability to quickly learn new concepts and excel in a fast-paced, dynamic team

Payrange for this role is $30.00-$35.00

WHAT WE OFFER:

We are committed to supporting your development, advancing your career, and providing benefits that matter to you.

Our industry-leading Alter Domus Academy offers six learning zones for every stage of your career, with resources tailored to your ambitions and resources from LinkedIn Learning. 

Our global benefits also include:

• Support for professional accreditations 
• Flexible arrangements, generous holidays, plus an additional day off for your birthday!
• Continuous mentoring along your career progression 
• Active sports, events and social committees across our offices 
• 24/7 support available from our Employee Assistance Program 
• The opportunity to invest in our growth and success through our Employee Share Plan 
• Plus additional local benefits depending on your location 

Equity in every sense of the word:

We are in the business of equity, in every sense of the word. For us, this means taking action to ensure every colleague has equal opportunity, valuing every voice and experience across our organisation, maintaining an inclusive culture where you can bring your whole self to work, and making Alter Domus a workplace where everyone feels they belong. 

We celebrate our differences, and recognise that our success relies on diverse perspectives and experiences, as we work towards shared goals and a common purpose. We take pride in creating a workplace where all our people are empowered to be truly invested in the alternative and bring their whole selves to work.

We are committed to ensuring a welcomeling recruiting and onboarding process for everyone. Please contact our hiring team if you require any accommodations to make our recruitment process more accessible for you. Alter Domus is an Equal Opportunity Employer: All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability, or protected veteran status. 

(Alter Domus Privacy notice can be reviewed via Alter Domus webpage: https://alterdomus.com/privacy-notice/)

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