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Professional Assistant - Malta

Location: 

Mriehel, MT

For our office in Malta, we are currently looking for a Professional Assistant

 

 

Job Description:

 

A new opportunity has arisen to join Alter Domus Malta’s growing and dynamic Corporate Services Team. The candidate will be responsible for administrative duties for a number of our clients in our Corporate Services Department. Your role will include the following responsibilities:  

  • Assist in compilation of board minutes and preparation of board meetings of Alter Domus clients;
  • Assist in all administrative tasks related to the teams within Corporate Services;
  • Create and maintain filing and other office systems such as archiving;
  • Contribute to keeping up to date our internal databases;
  • Assist in corporate work on our clients such as the preparation of agenda, proxies and drafting minutes of the Board of Managers;
  • Provide assistance in the billing process and monitoring of pending payments;
  • Prepare, collect and send payment instructions to banks;
  • Organise the signature of documents, including contracts under the supervision of the team.

 

Your Profile:

 

  • You have at least 2 years’ experience working in an administrative role. Preference would be given to candidates who have worked in the Financial Services industry;
  • You have excellent knowledge of Excel, Power Point and Word;
  • A committed team player, detail orientated and an effective communicator;
  • You are organised, flexible and able to manage several skills;
  • You demonstrate a reliable personality, focused on integrity and confidentiality;
  • You are motivated and able to prioritize work assignments under minimal supervision.