VAT Manager

ABOUT US:

As a world leading provider of integrated solutions for the alternative investment industry, Alter Domus (meaning “The Other House” in Latin) is proud to be home to 90% of the top 30 asset managers in the private markets, and more than 6,000 professionals across 24 jurisdictions. 

With a deep understanding of what it takes to succeed in alternatives, we believe in being different - in what we do, in how we work and most importantly in how we enable and develop our people. Invest yourself in the alternative, and join an organization where you progress on merit, where you can speak openly with whoever you are speaking to, and where you will be supported along whichever path you choose to take. 

Find out more about life at Alter Domus at careers.alterdomus.com  

We are looking for a highly motivated VAT Specialist to strengthen our internal Group Tax function, with a primary focus on Luxembourg VAT and broader VAT/GST responsibilities across all jurisdictions in which the Group operates.
The successful candidate will support VAT compliance, perform technical VAT analyses, monitor VAT costs, ensure consistent VAT treatment across entities, and contribute to the improvement of VAT processes, controls and data quality.
This non-client facing role is essential to securing robust VAT governance across the Group and offers high visibility within Finance, Legal, Operations and external advisors. As AD is also providing VAT advice, I would stress that it is an internal function.

Key Responsibilities:

Luxembourg VAT (Primary Focus)
•    Support the preparation, review and submission of Luxembourg VAT returns (periodic filings, annual returns, corrections and refund claims).
•    Perform VAT-to-ledger reconciliations and ensure accuracy of VAT accounting.
•    Monitor Luxembourg VAT recovery positions, exemptions, reverse charge mechanisms and partial exemption.
•    Analyze VAT implications of new business flows, restructurings, and operating model changes.
•    Support interactions with Luxembourg VAT authorities (audits, queries, information requests).
Group VAT Oversight
•    Assist in overseeing VAT compliance across AD jurisdictions.
•    Ensure consistency of VAT treatments and alignment with Group policies.
•    Provide guidance to local controllers on VAT rules, cross-border transactions and invoicing requirements.
•    Maintain Group VAT calendars, trackers and compliance documentation.
•    Assist with the e invoicing across jurisdictions
•    Coordinate VAT local tax advisors.
VAT Cost Analysis & Optimization
•    Support the mapping and quantification of VAT leakage and irrecoverable VAT across entities.
•    Review VAT implications of intercompany flows.
•    Identify opportunities to improve VAT efficiency.
Processes, Controls & Documentation
•    Contribute to the standardization of VAT processes, templates and internal controls.
•    Prepare and maintain VAT documentation, workpapers and audit trails.
•    Assist in the development of VAT dashboards and KPIs.
•    Support improvements to ERP VAT settings and data integrity.
Projects & Advisory Support
•    Lead workstreams relating to reorganisations, system changes, new entity setups and cross-border business initiatives.
•    Coordinate with external advisors for technical questions and complex filings.
•    Prepare internal memos, briefing notes and summaries for management.

Qualifications & Experience:

•    6-8 years of relevant experience ideally gained in Big Four Luxembourg VAT teams, or in-house roles within multinational or financial services organizations.
•    Solid knowledge of Luxembourg VAT law, invoicing rules, place-of-supply principles and reverse-charge mechanisms 
•    Proven hands-on experience with Luxembourg VAT compliance and technical rules.
•    Solid understanding of EU VAT frameworks and cross-border VAT implications.
•    Strong analytical and accounting skills with experience handling VAT reconciliations and ledger reviews.
•    Languages: Fluent in English; other languages French/German/Spanish) 
•    Willingness to travel internationally as required (for audits, business units, tax authority meetings). 
•    Advanced Excel skills; familiarity with ERP VAT configuration highly desirable (SAP) 
•    Strong stakeholder management and ability to work across jurisdictions.
•    Capable of prioritizing multiple deadlines and working autonomously. 

Key Performance Indicators (KPIs):

•    Accuracy and timeliness of VAT filings
•    Reduction in VAT leakage and improvements in VAT recovery rates.
•    Quality of VAT reconciliations and audit-ready documentation.
•    Consistency of VAT treatment across Group entities.
•    Implementation of process improvements, standardisation and internal controls.
•    Responsiveness to internal stakeholders and quality of technical guidance.
•    Successful support during VAT audits or authority queries.
•    Completion and impact of VAT-related projects within agreed timelines.

WHAT WE OFFER

We are committed to supporting your development, advancing your career, and providing benefits that matter to you. 

Our industry-leading Alter Domus Academy offers six learning zones for every stage of your career, with resources tailored to your ambitions and resources from LinkedIn Learning. 

Our global benefits also include:

• Support for professional accreditations such as ACCA and study leave 
• Flexible arrangements, generous holidays, plus an additional day off for your birthday!
• Continuous mentoring along your career progression 
• Active sports, events and social committees across our offices 
• 24/7 support available from our Employee Assistance Program 
• The opportunity to invest in our growth and success through our Employee Share Plan 
• Plus additional local benefits depending on your location 

Equity in every sense of the word:

We are in the business of equity, in every sense of the word. For us, this means taking action to ensure every colleague has equal opportunity, valuing every voice and experience across our organisation, maintaining an inclusive culture where you can bring your whole self to work, and making Alter Domus a workplace where everyone feels they belong. 

We celebrate our differences, and understand that our success relies on diverse perspectives and experiences, working towards shared goals and a common purpose. We take pride in creating a workplace where all our people are empowered to be truly invested in the alternative and bring their whole selves to work.

We are committed to ensuring a welcoming recruiting and onboarding process for everyone. Please contact our hiring team if you require any accommodations to make our recruitment process more accessible for you. 

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