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Professional Assistant Luxembourg

Location: 

Luxembourg, LU

For our office in Luxembourg, we are currently looking for a PROFESSIONAL ASSISTANT. We offer a young, dynamic, and international corporate atmosphere as well as the benefit of customized training adapted to your needs throughout your career.

JOB DESCRIPTION:

 

Working under the supervision of the Team Leader, you will:

  • Contribute to keeping up to date our internal databases (MDM, ADConnect...);
  • Provide assistance in the billing process, monitoring of pending payments;
  • Prepare, collect and send payment instructions to banks
  • Assist in the opening of new bank accounts, contacts with bank(s);
  • Organise and collect documents for notarization or legalisation
  • Participate actively in corporate work on your clients; preparation of agenda, proxies, drafting minutes, follow up on invitations….
  • Collect signature of documents, including contracts, under the supervision of the team;
  • Participate to all administrative tasks related to your portfolio
  • General support to the client team
  • General support to the Team Leader (organisation of team events…)

 

Your Profile:

 

  • You are fluent in both written and spoken English and French, German is an asset;
  • You are MS-Windows software literate, master of Lotus Notes is an asset;
  • You demonstrate a pragmatic approach to problems;
  • You are organised, flexible and able to manage several skills;
  • You demonstrate good communication and reporting skills;
  • You demonstrate a reliable personality, focused on integrity and confidentiality;
  • You are a good team player (helpful, showing solidarity and share information).