Office Manager

ABOUT US:

As a world leading provider of integrated solutions for the alternative investment industry, Alter Domus (meaning “The Other House” in Latin) is proud to be home to 90% of the top 30 asset managers in the private markets, and more than 6,000 professionals across 24 jurisdictions. 

With a deep understanding of what it takes to succeed in alternatives, we believe in being different - in what we do, in how we work and most importantly in how we enable and develop our people. Invest yourself in the alternative, and join an organization where you progress on merit, where you can speak openly with whoever you are speaking to, and where you will be supported along whichever path you choose to take. 

Find out more about life at Alter Domus at careers.alterdomus.com  

JOB DESCRIPTION

As an Office Manager, you will report directly to the Head of Property Management and be the first point of contact for our office building suppliers and contractors ensuring a professional and welcoming environment for our clients and employees. The role involves managing all related building and office operations and handling administrative tasks for our Leadership Team in London.

Your key duties will include:  

• Support the Head of Property Management to manage all aspects of infrastructure planning for our London Office.
• Serve as a primary point of contact for office maintenance, building services, supply management and vendor contract.
• Manage contracts and price negotiations with office vendors, service providers and building services, ensuring all agreements are cost-effective, up to date and that invoices are processed in a timely manner.
• Provide general support to Maintenance contractors and building management visitors, ensuring smooth coordination and access to facilities as needed.
• Support the group ESG initiatives by contributing to energy reduction efforts, tracking emissions data and inputting relevant metrics into the RIO sustainability platform.
• Ensure office efficiency through effective planning and execution of equipment procurement, office layouts and systems.
• Ensure Global Facilities Compliance Database is updated and maintained.
• Develop and implement and execute office policies, procedures and standards to guide daily operations.
• Monitor and maintain office supplies inventory and coordinate maintenance of facilities.
• Coordinate with Operations, IT and People Team to ensure seating arrangements and equipment are properly set up for all new joiners in the London Office.
• Ensure all filing systems and inventories are maintained and current, in particular, Salesforce and AD Connect.
• Coordinate with IT department on all office equipment.Organize and schedule internal meetings and appointments for the Leadership team as required.
• Support the Leadership Team in any administrative tasks such as expense claims and travel arrangements. 
• Provide seamless continuity of office operations by acting as a backup for the Front Office Manager when required. 

PROFILE

Successful candidates must have a minimum of five years’ experience in a similar role and must possess exceptional organizational skills and advanced proficiency in Office Software (Excel, PPT, Word). The role requires a strong, reliable support for operations with  management skills, a proactive approach to problem-solving and the ability to prioritize tasks effectively. The selected candidate must be able to work independently under pressure and maintain discretion and professionalism to be able to excel as an Officer Manager in AlterDomus.

WHAT WE OFFER

We are committed to supporting your development, advancing your career, and providing benefits that matter to you. 

Our industry-leading Alter Domus Academy offers six learning zones for every stage of your career, with resources tailored to your ambitions and resources from LinkedIn Learning. 

Our global benefits also include:

• Support for professional accreditations such as ACCA and study leave 
• Flexible arrangements, generous holidays, plus an additional day off for your birthday!
• Continuous mentoring along your career progression 
• Active sports, events and social committees across our offices 
• 24/7 support available from our Employee Assistance Program 
• The opportunity to invest in our growth and success through our Employee Share Plan 
• Plus additional local benefits depending on your location 

Equity in every sense of the word:

We are in the business of equity, in every sense of the word. For us, this means taking action to ensure every colleague has equal opportunity, valuing every voice and experience across our organisation, maintaining an inclusive culture where you can bring your whole self to work, and making Alter Domus a workplace where everyone feels they belong. 

We celebrate our differences, and understand that our success relies on diverse perspectives and experiences, working towards shared goals and a common purpose. We take pride in creating a workplace where all our people are empowered to be truly invested in the alternative and bring their whole selves to work.

We are committed to ensuring a welcoming recruiting and onboarding process for everyone. Please contact our hiring team if you require any accommodations to make our recruitment process more accessible for you. 

(Alter Domus Privacy notice can be reviewed via Alter Domus webpage: https://alterdomus.com/privacy-notice/)

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