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Company Secretary Senior Officer

Location: 

London, GB

For our office in London, we are seeking fresh company secretarial talent to join our growing Corporate Services team. We offer a young, dynamic, and international corporate atmosphere as well as the benefit of customized training adapted to your needs throughout your career.

 

 

JOB DESCRIPTION:

 

• You will have day to day responsibility for a varied portfolio of containing a mix of real estate and private equity corporate entities and will act as one of the main liaison and points of contact for all matters relating to the clients;
• You will be an important link between management and junior staff, responsible for and knowledgeable about the quality of the work that is carried out for your clients. You will review work produced for submission to senior level staff.

 

 

YOUR KEY RESPONSIBILITIES WILL INCLUDE:

 

• Taking care of the day-to-day company secretarial operations of the entities;
• Overseeing various company secretarial transactions (e.g. incorporation, share allotment, capital reduction, change of directors, strike off, amendment of articles of association, buy back, power of attorney, loan notes etc.) to include preparation and/or review of the necessary corporate approvals, Companies House filings, statutory registers updates etc.;
• Training junior staff, delegating tasks and reviewing work;
• Preparing for and participating in board and shareholders' meetings and ensuring the minutes turnaround are respected;
• Ensuring the internal processes are followed and logs/trackers are updated;
• Maintenance of statutory records for entities and ensuring annual and ad-hoc filing requirements are met;
• Proactively arranging a regular review (healthcheck) of the entities’ records;
• Proactive collaboration between the Co-Sec and Accounting teams as well as other Alter Domus offices, with a focus on client service delivery;
• Working on the setup and / or on-boarding of client structures, and administering complex international structures;
• Assisting with the preparation, collation and ongoing monitoring of Know Your Customer / Client Due Diligence and promoter / corporate files;
• Interaction with clients, board members, third party intermediaries such as banks, lawyers, accountants and tax advisors both in person and via written or telephone communication;
• Monitoring changes in relevant legislation and the regulatory environment and taking the appropriate action;
• Assisting the management with the billing and cash collection.

 

 

YOUR PROFILE:


• Hold a relevant professional qualification or be working towards one;
• You will have relevant experience managing corporate structures of a similar nature;
• Prior Blueprint experience (now called Diligent) would be a very strong asset;
• You have a good knowledge of compliance requirements and AML regulations;
• You possess team spirit, the capacity to build strong client relationships, and take initiative to act without waiting for direction when appropriate;
• You adopt a flexible and hands-on approach;
• You are organised with an eye for detail;
• You have the ability to prioritise and to handle multiple projects simultaneously is essential;
• You possess good communication skills and you are able to deal with people at all levels.