Corporate Services Officer

ABOUT US 

We are Alter Domus. Meaning “The Other House” in Latin, Alter Domus is proud to be home to 85% of the top 30 asset managers in the alternatives industry, and more than 5,000 professionals across 23 countries. 

With a deep understanding of what it takes to succeed in alternatives, we believe in being different. Invest yourself in the alternative, and join an organization where you progress on merit, where you can speak openly with whoever you are speaking to, and where you will be supported along whichever path you choose to take. 

Find out more about life at Alter Domus at careers.alterdomus.com  

JOB DESCRIPTION:

This role is vital to the smooth operation of our Japan business. It centers on the custody, handling, and physical execution of documents in line with Japanese market standards. Specifically, the role includes:

• Receiving documents via courier, post, or email;
• Printing, filing, and digitally saving applicable documents;
• Applying physical seals in accordance with the type of document and its purpose;
• Logging and binding documents in the proper Japanese format;
• Scanning bound documents (a time-consuming but necessary step);
• Distributing scanned copies by email to designated recipients;
• Coordinating physical dispatch of sealed documents by courier or post based on client instructions;
• Working with our compliance function to follow up on missing documents such as signed agreements, RAFs, etc.;
• Assisting with contract lifecycle management (CLM), including drafting, and coordinating service agreement execution for new AD Japan clients;
• Supporting incorporation processes for new client entities to liaise with clients and Japanese regulatory authorities, helping meet time-sensitive deal launch timelines.

Your Profile:

• Native Japanese speaker with strong attention to detail, fluent in English will be considered as an advantage;
• Have hands-on experience with custody and document control in a professional setting;
• Be capable of understanding and applying Japanese sealing standards;
• Be adaptable to support compliance, incorporation, CLM, and potentially basic accounting, depending on skills.

WHAT WE OFFER:

We are committed to supporting your development, advancing your career, and providing benefits that matter to you. 

Our industry-leading Alter Domus Academy offers six learning zones for every stage of your career, with resources tailored to your ambitions and resources from LinkedIn Learning. 

Our global benefits also include: 

• Support for professional accreditations such as ACCA and study leave 
• Flexible arrangements, generous holidays, birthday leave
• Continuous mentoring along your career progression 
• Active sports, events and social committees across our offices 
• Support with mental, physical, emotional and financial support 24/7 from our Employee Assistance Program 
• The opportunity to invest in our growth and success through our Employee Share Plan 
• Plus additional local benefits depending on your location 

Equity in every sense of the word 

We are in the business of equity, in every sense of the word. For us, this means taking action to ensure every colleague has equal opportunity, valuing every voice and experience across our organisation, maintaining an inclusive culture where you can bring your whole self to work, and making Alter Domus a workplace where everyone feels they belong. 

We celebrate our differences, and understand that our success relies on diverse perspectives and experiences, working towards shared goals and a common purpose. Thanks to the work of our Group DE&I Committee and network of DE&I Champions, we empower all of our people to be truly invested in the alternative.  

We are committed to ensuring an inclusive recruiting and onboarding process. Please contact our hiring team if you require any accommodations to make our recruitment process more accessible for you. 

(Alter Domus Privacy notice can be reviewed via Alter Domus webpage: https://alterdomus.com/privacy-notice/)

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