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Professional Assistant

Location: 

Birkirkara, MT

ABOUT US:

 

As a world leading provider of integrated solutions for the alternative investment industry, Alter Domus (meaning “The Other House” in Latin) is proud to be home to 90% of the top 30 asset managers in the private markets, and more than 6,000 professionals across 24 jurisdictions. 

 

With a deep understanding of what it takes to succeed in alternatives, we believe in being different - in what we do, in how we work and most importantly in how we enable and develop our people. Invest yourself in the alternative, and join an organization where you progress on merit, where you can speak openly with whoever you are speaking to, and where you will be supported along whichever path you choose to take. 

 

Find out more about life at Alter Domus at careers.alterdomus.com  

 

Your responsibilities

Working under the supervision of the Team Leader, you will:

  • Contribute to keeping up to date our internal databases (MDM, ADConnect...);
  • Provide assistance in the billing process, monitoring of pending payments;
  • Prepare, collect and send payment instructions to banks;
  • Assist in the opening of new bank accounts, contacts with bank(s);
  • Organise and collect documents for notarization or legalisation;
  • Participate actively in corporate work on your clients; preparation of agenda, proxies, drafting
  • minutes, follow up on invitations etc.;
  • Collect signature of documents, including contracts, under the supervision of the team;
  • Participate to all administrative tasks related to your portfolio;
  • General support to the client team;
  • General support to the Team Leader (organisation of team events…).

Your profile

  • You are fluent in both written and spoken English. French and/or German is an asset;
  • You are MS-Windows software literate, knowledge of Outlook is an asset;
  • You have 2 to 5 years of relevant experience or in a similar position;
  • You demonstrate a pragmatic approach to problems;
  • You are organised, flexible and able to manage several skills;
  • You demonstrate good communication and reporting skills;
  • You demonstrate a reliable personality, focused on integrity and confidentiality;
  • You are a good team player (helpful, showing solidarity and share information).

 

WHAT WE OFFER

 

We are committed to supporting your development, advancing your career, and providing benefits that matter to you. 

 

Our industry-leading Alter Domus Academy offers six learning zones for every stage of your career, with resources tailored to your ambitions and resources from LinkedIn Learning. 

 

Our global benefits also include:

  • Support for professional accreditations such as ACCA and study leave 
  • Flexible arrangements, generous holidays, plus an additional day off for your birthday!
  • Continuous mentoring along your career progression 
  • Active sports, events and social committees across our offices 
  • 24/7 support available from our Employee Assistance Program 
  • The opportunity to invest in our growth and success through our Employee Share Plan 
  • Plus additional local benefits depending on your location 

 

Alter Domus is an Equal Opportunity Employer: Equity Statement 
All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability, or protected veteran status. 

(Alter Domus Privacy notice can be reviewed via Alter Domus webpage: https://alterdomus.com/privacy-notice/)

 

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